App Center - Access your external tools

Create your own set of apps to access external systems from within your intranet

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Table of Contents

Adding apps to the App Center


Within the General Configuration of Confluence please locate the section App Center and click on Manage apps.


The administration view offers four tabs. The first one lists all the apps that have previously been defined. This overview shows the following information.

NameA short name to identify the app, shown to the user.
URLThe URL where the external app is located. This can be any external or internal link. At this point, local applications cannot be linked, though.
KeyAn optional identifier for an app. This is used to display hand-picked apps on a Confluence page, which is described below.
ContactAn optional information to tell users who to contact, if they have questions or problems with the app.
CategoriesEach app can be assigned to one or more categories. Especially useful if you offer a large number of apps.
Rec'dA tick icon shows if the app is marked as a recommended app for some or all users.
ActionsClick these icons to edit or delete an app. Once deleted, the app cannot be restored. You'll have to add it again.


Above and below this list you can click "Create new app" to add another app.



To add or edit an app simply fill out the form fields. The only mandatory fields are the URL and a Title. This title will be displayed as the name of the app to the user. All other fields are optional.

To assign categories you first have to define those as described below.

If you mark at least one app as recommended, an additional "category" will show up on top of the other categories within the app center for the users. Use this to highlight the most important apps.


Defining categories for apps


Switch to the tab "Categories" to define as many categories as you need for sorting your apps. The more apps you offer, the more categories you should define to make it easier for users to find what's important for them. To delete an app, simply click the trashcan icon. A deleted category cannot be restored and has to be added again, if you deleted it by mistake.


Personalizing recommended apps


Especially if you have a large number of users and apps, it's common that not all apps are equally important for every user. That's why we added the possibility to recommend apps only to certain users, based on their profile information. The first step to do this is to define, which profile fields are relevant. You can define up to three fields.


In a second step you define for each app, in which cases it should be shown as a recommended app. In this screenshot we chose to recommend the app to all users, whose profile filed "Department" matches the term "IT".

You can use wildcards and logical operators for more complex filtering arguments. Please refer to the page Useful admin information for more information.


Displaying a users favorite apps on a page


To display a users favorite apps on a Confluence page, select "MyApps" from the macro browser. No additional configuration is needed. The macro displays all those apps you marked as favorite on the page. Usually the dashboard is a great place to insert this macro. Depending on your theme there might be other suitable places.

Displaying a hand-picked list of apps on a page


You can also display a hand-picked list of apps on a page. For this you have to define individual, unique keys for every app you want to display that way.

Navigate to the editing view of the page where you want to embed this list. Then pick the "Apps" macro from the macro browser and embed it. The macro configuration offers an input field. Type in a comma separated list of keys of the apps you want to display. At this point it's necessary to do this by hand. In later versions we plan to offer a comprehensive list to let you choose from instead of typing in the keys.

Additional Settings


If your theme shows the standard Confluence application header, you'll find a new item "App Center" there. But maybe you already placed a list of apps or the users' favorite apps as macro on your dashboard or have other reasons for not wanting this link to show up there. In this case you'll find a checkbox on the "Settings" tab. Simply uncheck it, and the item inside the application header is gone.

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This content was last updated on 08/05/2016.

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