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Detailed event creation overview
| Event details / Options / Timeslots | Description |
|---|---|
| Format | Decides which fields will be displayed during the configuration and later used for the event. Local If it's a local event, the Location field will be configurable. Hybrid If it's a hybrid event, the Location field and the Conference link field will be configurable. Remote If it's a remote event, the Conference link field will be configurable. |
| Name | The name of your event. It will be displayed in event lists, event calendars and inside event cards (tile view). |
| Start date, end date | The date and time of your event. Start date defines when your event starts. End date defines when your event ends.
Format: YYYY-MM-DD, HH:MM (e.g. 2019-09-25, 08:30 – 2019-09-27, 10:30) |
| Registration Deadline | The registration deadline is a time or date before which you must register for an event. You can find the checkbox option "Enable registration deadline" underneath the "Full-day event" checkbox. |
| Location | The location of your event. If you would like to provide additional information (e.g. a map or directions), please add such information to the event page, outside of the macro. |
Image | Choose a cover image for your event. Click Upload to choose an image from your computer. Select the desired image section and click Apply. Since version 3.0.0 it is possible to use images from the unsplash.com online database. Click on Unsplash. Linchpin Events will suggest some images for your event. You can use the search to find the perfect image for your event. Also, click on Search again to show new images.
|
| Conference link | The link to your online session (for example: Google Meet-, Zoom-, or Skype-meeting). If you would like to provide additional information (e.g. a map or directions), please add such information to the event page, outside of the macro. |
| Description | Provide additional information here. What is your event about? Who is the target group? |
Editors | By default (empty input field) all admins and the event creator have edit rights. You can can multiple users / groups as event editors. Editors are able to edit and delete the event. |
| Visibility | Every events has to be restricted to at least one space. Only users with view permissions in said space will be able to see your event. In case you don't wish to restrict this event at all, select a space to which every user has access. |
Event Categories | Event Categories allow users to narrow down their search. You can choose an available category from a dropdown list after you click on the input field. Those categories are provided by your system administrator. |
Event Labels | The event label is a more specific identifier than the event categories that provides additional context or details about the event. It is often used to distinguish between different instances or details of the same type of event. It can provide more granular information about the event, such as the specific topic or whether it is an external or internal event. |
Event page | Here you can provide a link to a Confluence page with more detailed information about the event. |
| Max. number of participants | Define how many users will be able to participate in the event. For unlimited number of participants, enter "0" or leave the field blank. |
Hide creator | Show/hide the event creator in your event card. By default, the creator is visible. |
| Notify creator | Check this box and the creator will be notified when someone signs up or out of the event. |
| Hide number of participants | If you activate this checkbox, users won't be able to see how many participants an event has. |
| Hide participant list | If you activate this checkbox, users won't be able to view the participants of an event. |
| Allow sign up | If activated, users will be able to sign up for the event. If deactivated, users won't be able to sign up for the event. |
| Users are allowed to sign up / sign out themselves and other users | If activated, users will be able to sign up / sign out themselves and other users and guests. |
| Users are only allowed to sign up / sign out themselves | If activated, users will be able to sign up / sign out only themselves. |
| Timeslots | Activate the "enable timeslots" to use timeslots. This feature enables you to organize events that are being split into multiple sub-events that can booked by participants. |
| Minutes per timeslot | Type in the minutes of the duration for the timeslots. |
Hint: Your event can last for several days.
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